Reimagining Headstrong Pro’s scheduling journey

Headstrong Counselling is a Community Interest Company and a mental health counselling         service provider in London. They provide remote therapy sessions to people experiencing mild to moderate         health challenges.

Before using NeetoCal into their operations, Headstrong Pro faced several challenges.         Managing the diverse schedules and preferences of over 70 counsellors was a daunting task, leading to         scheduling conflicts and inefficiencies. Coordinating different video conferencing platforms caused         communication breakdowns. Manual payment splitting added administrative burdens and compensation delays.         Without a system for recurring meetings, clients faced inconvenience in scheduling multiple sessions,         leading to potential loss of business.

Challenge

NeetoCal has many features that resolved Headstrong Pro's challenges. It helped counsellors         with flexible scheduling options, improved communication via streamlined video conferencing support, and         automated payment splitting for prompt compensation. Additionally, NeetoCal's recurring meeting feature         enhanced client convenience, fostering business growth and satisfaction.

Headstrong Pro has 70+ counsellors on its platform. Headstrong Pro uses NeetoCal to             allow their counsellors to have the flexibility of working as per their schedule. It means all the             counsellors are free to pick the schedule that works best for them. Some counsellors work on Mondays,             Thursdays, and Fridays, and some work only on Tuesdays. What time you work is also 100% controlled by them.

Flexible Scheduling

Some people prefer Zoom, and some prefer Google Meet. Headstrong Pro allows to pick the video               conferencing software of their choice. NeetoCal supports Zoom, Google Meet, and much more. It               means counselors don't need to leave the tool they are used to working with.

Customized  Video Conferencing

Headstrong Pro uses the payment splitting feature of NeetoCal. With this feature, the payment               made by the client is automatically split between Headstrong Pro(the company) and the counselors               (the service provider). It means no one needs to wait till the end of the month to tally the number               and then to make the payment. It reduces the hassle for Headstrong Pro, and the counselors are paid               when the therapy session ends.

Streamlined Payment Processing

With the recurring payment feature of NeetoCal, Headstrong has experienced an uptick in the number               of clients choosing to have more sessions. Clients have complete flexibility in how many more sessions               they want. The best part is that the client is not charged for all future meetings at the time of the               booking. The client's card is charged a few days before the actual meeting.

Enhancing Client Engagement

Solution

“Our mental health company has greatly benefited from the intuitive design and seamless         functionality of the NeetoCal scheduling platform, making appointment management hassle-free for both         therapists and clients. Particularly useful are the integrations which streamline our workflow and enhance         our ability to deliver effective, timely counselling services”

Testimonial

After using NeetoCal, Headstrong Pro experienced significant improvements in streamlining         their business operations. Integration with video conferencing tools improved communication, while         automated payment splitting eased administrative burdens, ensuring timely compensation. NeetoCal's         recurring meeting feature enhanced client flexibility, driving retention and business growth. NeetoCal         made Headstrong Pro's ways of doing things better, helping things run more smoothly and improving outcomes for clients.

Result

Ready to simplify your meeting scheduling process? 

Payment feature in NeetoCal allows you to collect payments for your sessions or appointments       by integrating your Stripe or Razorpay account with NeetoCal. By accepting payments ahead of       the session, NeetoCal helps mitigate the risk of no-shows. Clients are more likely to honour       their commitments when they have already made a payment. It saves time and effort in following       up with payment requests and increases the overall efficiency of your business.

Accept payment securely

Auto Detect Timezone feature in NeetoCal simplifies the scheduling process by automatically       adjusting the displayed time based on participants' detected timezones. It eliminates confusion,       prevents scheduling errors, and ensures that everyone can view the scheduled time accurately       in their local timezone.

Auto Detect Timezone

Buffer time in NeetoCal provides you flexibility and control to add extra time before and after       your meetings. It helps you manage your schedule more effectively, reduces stress, and allows       for better preparation and follow-up. By incorporating buffer time into your appointments, you       can ensure a more balanced and productive day.

Buffer Time

Cancellation and Rescheduling feature in NeetoCal allows you to customize the rules and       permissions for canceling or rescheduling meetings. It provides flexibility and control over       managing meeting changes and ensures that the scheduling process remains efficient. 

Cancellation And Rescheduling

Custom Availability feature in NeetoCal provides you with the flexibility to set your preferred       working hours and availability for scheduling appointments or meetings. It ensures that the booking       system aligns with your specific availability, improves efficiency, and reduces scheduling       conflicts. It also includes the Availability Override functionality, which provides even more       flexibility in managing your schedule. 

Custom Availability

Custom fields feature in NeetoCal allows you to ask specific questions to participants when       they book a meeting with you. It helps gather relevant information or preferences in advance,       enabling you to prepare for the meeting more effectively. 

Custom Fields

Customized Meeting Link in NeetoCal allows you to create personalized and unique scheduling       links for your meetings or appointments. Instead of using a generic link, you can customize the       link associated with each event or recipient. Choose a specific name or identifier for each       meeting link, such as your name, the event type, or the recipient's name, making it more       convenient and memorable for them to schedule a meeting with you. 

Customized Meeting Link

Email Notification feature in NeetoCal ensures that all participants involved in a scheduled       event receive automated email notifications containing event details and reminders. It helps       to keep everyone informed and reduces the chances of missed meetings. 

Email Notification

NeetoCal allows you to integrate your booking page seamlessly into your website or other       online platforms. Instead of redirecting your clients to a separate scheduling page, you can       embed the booking page directly within your website, making it convenient for your clients to       book appointments without leaving your site.

Embed Booking Page

NeetoCal's Google calendar integration simplifies the scheduling process by seamlessly       connecting NeetoCal with your existing Google calendar. It provides a unified view of all       appointments and events, avoids scheduling conflicts, and ensures that you stay on top of your       schedules with automated reminders and real-time updates.

Google Calendar Integration

Through Google Sign In, NeetoCal offers a seamless and secure login experience for users. It       eliminates the hassle of creating and managing separate login credentials and provides the added       benefits of Google's robust security measures. Whether for individual users or organizations,       the Google Sign In feature enhances convenience, trust, and account security within NeetoCal.

Google Sign In

Meeting Reminder feature in NeetoCal helps to reduce no-shows and ensures that participants are       well-prepared for their scheduled meetings. It automatically sends reminders to participants       before the meeting to remind them of the upcoming event.

Meeting Reminder

NeetoCal mobile app empowers you to stay connected and organized, providing seamless access       your schedules and enabling you to manage meetings and appointments conveniently from your       mobile devices. Whether you're on the go or working remotely, the mobile app ensures that you       have full control over your schedule and can effectively collaborate with others.

Mobile Apps

NeetoCal offers multiple meeting types that allow you to create different meetings        based on your specific requirements. This feature provides flexibility in scheduling       one-on-one meeting, round robin and multi host meeting.

Multiple Meeting Type

Split Payment feature in NeetoCal simplifies sharing payments when you have a team or       multiple providers. You can set custom rules to divide payments based on percentages or fixed       amounts. When clients book appointments, the system automatically splits the payment and sends       everyone their share. It's an easy way to manage shared revenue among your team or providers.

Split Payment

Personalized Branding feature in NeetoCal allows you to add your logo, creating a consistent       and professional branding experience for your clients and participants. While the customization       options are limited to the logo itself, it still offers a valuable opportunity to showcase your       brand identity and make a lasting impression.

Personalized Branding

Clients can schedule recurring meetings, such as weekly guitar lessons or therapy sessions. If       your client wants to pre-book sessions for the next six weeks, NeetoCal reserves the time slots       on the same day and time for the next six weeks. In cases where the host is not available, the       client can change the time or day for that particular week. For paid meetings, the client's card       isn't charged until 48 hours before each meeting, giving clients the flexibility to cancel anytime.       Recurring meetings are a secure and convenient way for clients to pre-book regular meetings without       immediate charges.

Recurring meeting

Round Robin Scheduling allows fair distribution and rotation of appointments or meetings       among a group of participants. It ensures that each participant gets an equal opportunity to       engage with others by rotating through the available time slots.

Round Robin Scheduling

NeetoCal booking page is designed to simplify the process of scheduling appointments or       meetings for both host and participants. The booking page offers a user-friendly interface and       streamlined steps to make the booking experience hassle-free. It allows clients to find       suitable time slots without needing back-and-forth communication or manual coordination.

Simple scheduling

By implementing SSL encryption, NeetoCal prioritizes the security and privacy of user data. It       ensures that all communication between users and the platform is encrypted, protecting sensitive       information from unauthorized access or interception. This feature plays a crucial role in       maintaining a secure environment for scheduling meetings and safeguarding user privacy.

SSL Encryption

Email verification using OTP (One-Time Password) feature of NeetoCal adds an extra layer of security to user       authentication by requiring users to enter a unique OTP sent to       their email address. This feature adds an extra layer of authentication, deterring potential       threats and providing users with peace of mind while using the platform.

Verify Via OTP

Connect your calendar and share your meeting link to get started.

Simple Setup

Assign meetings evenly among team members.

Round Robin Scheduling

Sync with your Google Calendar to prevent conflicts with pre-scheduled meetings.

Google Calendar Integration

Allow customers to book in advance the future meetings.

Recurring Meeting

Add padding before or after meetings to allow breaks.

Set your availability to meet your working style. With a few clicks change your availability.

Manage Availability

Automatically detect time zones and convert meeting times accordingly to avoid confusion.

Auto Detect Timezone

Configure who can cancel and reschedule meetings and when. 

Cancellation And Rescheduling

Collect payment when a session is booked. NeetoCal doesn't charge any payment processing fee.

Accept Payment Securely

Keep your clients informed about upcoming meetings by sending automated emails containing       the meeting details.

Email Notification

Set meeting reminders to the clients to reduce no-shows.

Add custom fields to the booking form to get the necessary information for your meetings.

Personalize the booking page with your logo and color to match your brand identity.

Embed the booking page on your website or other platforms

Automatically split payment between the service provider and the platform.

Create different meetings with different durations and different settings.

Multiple Meeting Type

Build meeting links to reflect the type of meeting. It can based on the meeting type, location or your customer.

Customized Meeting Link

Access your meeting information and join meetings using NeetoCal mobile app for iOS and       Android.

Google sign-in means you have one less password to remember.

NeetoCal send an OTP every time you login. This enhances the security of the application.

SSL encryption ensures secure and private communication, protecting sensitive information       from unauthorized access.

NeetoCal Features

Ready to simplify your meeting scheduling process?

Efficient scheduling software designed for chiropractic practices, ensuring easy appointment management.

Chiropractic Scheduling Software.

Chiropractic scheduling software

Ready to simplify your appointment booking process?

Share your available times with a personalized booking page. Your clinic is accessible               24/7, enabling patients to book appointments at their convenience. This is ideal for those               with severe migraines, ensuring they can get timely help.

Smooth scheduling experience for patients.

Gather important information through custom questions during slot booking. Ask about               initial symptoms to understand your patients' needs before they arrive, allowing you to               prepare for each appointment and provide tailored care. This also helps establish a strong               rapport, demonstrating your commitment to their well-being.

Gather initial patient information.

You can add unlimited team members to manage appointments and ensure a fair distribution               of work. Each team member gets their own login, allowing them to update their availability,               book patients, and schedule time off. They can also add buffer time to appointments, ensuring               there's time to update patient records between visits.

Streamline your chiropractic team.

Create a personalized booking page and share your availability online. Your chiropractic               scheduling software allows you to book more assessments around the clock.

Easy online booking

Regardless of the severity, patients often require multiple sessions. Schedule recurring               appointments ahead of time to ensure uninterrupted treatments.

Set up recurring appointments

Integrate your calendar with Google Meet or Zoom to meet patients in their preferred               setting. Easily discuss rehabilitation and treatment methods.

Offer virtual consultations

Avoid manual assessment confirmations and prioritize spinal health. Use automated email               reminders to prevent costly missed sessions.

Avoid no-shows

Connect all chiropractors: Download the free NeetoCal app for iOS or Android to manage               your appointments while on home visits without any hassle.

Instant updates on any device

Link your booking page with Stripe and Razorpay to accept online payments for initial               assessments, recurring appointments, and additional services.

Accept treatment fees easily

NeetoCal makes scheduling easy with its user-friendly design for chiropractors. You can quickly               book, change, or manage appointments with just a few clicks. This saves you time and effort,               allowing you to focus more on your patients.

Book appointment with ease.

Clients can book their slots beforehand, preventing others from taking reserved slots. This               ensures that your clients have the peace of mind knowing that their preferred time slots are               secured for them.

Recurring Appointments

Payments for recurring appointments are processed 48 hours beforehand, ensuring availability               without immediate charges. This secure, convenient process confirms reserved slots with automatic               payments.

Accept Payment ahead of sessions

Change how you manage dental appointments with NeetoCal scheduling software.

Dental Appointment Scheduling Software.

Dental appointment scheduling software

Ready to simplify your dental appointment scheduling process?

With NeetoCal, you can update your availability and your patients can book their dental               appointments online at their convenience. Our intuitive booking system eliminates the need               for phone calls and emails, making it easy for patients to select their preferred time slots               and book directly.

Streamlined patient scheduling.

NeetoCal automates appointment reminders and rescheduling options, reducing no-shows               and keeping your schedule running smoothly. By handling routine tasks for you, it allows               your team to focus more on providing top-notch dental care.

Enhanced practice efficiency.

Adapt your schedule to fit your practice needs with NeetoCal's flexible features.               Whether you need to manage multiple practitioners, handle recurring appointments, or               set custom availability, NeetoCal makes it simple to tailor the system to your practice               unique requirements.

Flexible follow-ups.

Quickly connect your calendar and share your booking link to get started. NeetoCal’s               setup is simple, so that you can integrate it into your existing workflow.

Simple Setup

Enable patients to book regular check-ups or ongoing treatments with ease. NeetoCal’s               recurring appointments feature simplifies the scheduling of routine visits.

Connect your NeetoCal calendar with Google Meet or Zoom to reach patients where they're               most comfortable. Help them instantly without any need of moving out.

Cut down on missed appointments with automated reminders. NeetoCal sends timely email and               SMS notifications to your patients, ensuring they're always aware of their upcoming visits.

Reduce no-shows

Stay organized on the go with NeetoCal's mobile app for iOS and Android. Manage your schedule,               handle bookings directly from your smartphone, keeping your practice running smoothly.

Mobile App Access

Connect your booking page with Razorpay or Stripe to take secure online payments for               initial assessments, recurring appointments and more services.

Accept treatment fees securely

Allow patients to book appointments at their convenience with 24/7 booking availability.               NeetoCal's round the clock scheduling ensures that your practice is accessible to patients               whenever they need it, boosting convenience and appointment volume.

Help patients round the clock.

Gather vital information before appointments with custom questions on your booking form.               Patients can detail their symptoms or medical history, helping you prepare in advance and               offer personalised treatment when they arrive.

Offer personalised treatment.

Simplify your billing process with NeetoCal’s secure online payment feature. Patients               can pay for their dental appointments directly when they book, making transactions smooth               and hassle-free.

Accept payment ahead of sessions.

Enable your clients to book and manage their gym sessions online.

Gym Scheduling Software.

Gym scheduling software

Ready to simplify your gym session booking process?

Your brand identity (not unlike ripped muscles) is built, not born. So why should your               customers have to take a double check because the booking page looks so... ‘not-you’?               We know you love your brand logo. So what is stopping you from flexing your logo by adding               it to the scheduling page? 

Cut from the same cloth as you.

Even the well-planned schedules are not set in stone and might need to be changed. Our               generous cancellation and rescheduling feature is entirely customizable - you can dictate               the rules and permissions and claim full control over session changes. Even better, take               advantage of the automated notifications so that everyone stays on top of the schedule updates. 

Roll with the punches.

Burn calories, not a money in your wallet! NeetoCal’s free plan makes 100% of our features               available to all for free & without limits. Increase your gains and maximise the gym               capacity with our strong features. This is not something you need to budget for! 

A beast of a tool, utterly free.

NeetoCal integrates with the Google Calendar to avoid any calendar mishaps or conflicting               schedules. Be stress free when it comes to scheduling.

Google calendar Integration to prevent any ‘oops!’

Need to block the studio on Wednesdays for Zumba? You can decide your               availability and be flexible with it. Scheduling conflicts are a thing of the past.  

Be the master of your availability

Clients drop out of their gym schedule all the time without making a conscious choice to quit.               Send reminders so forgetting is no longer an excuse. 

Session reminders to cut down no-shows

Some folks like to train alone and some like the camaraderie of working out with others.               Preferences change, so NeetoCal is flexible with the meeting types too.

Multiple meeting types for all scenarios

NeetoCal mobile app for iOS and android makes everything infinitely more accessible.               Control your calendar and manage bookings on the go! 

Make your calendar mobile friendly!

Who doesn’t like discounts? When you decide to give away a discount or reward your               best clients with a seasonal coupon, we step up to execute it smoothly!

Show some love with discount codes

Booking a gym session shouldn’t have to feel like heavy lifting!  Your clients can               book the slots they want from the open calendar, eliminating back and forth for both               parties. NeetoCal is designed for quick and efficient scheduling.

Lightweight scheduling for clients.

Everyone knows that committing to the habit is the most difficult step in a fitness regime.               NeetoCal makes it almost too easy to book follow-up sessions. Our Recurring Sessions are sure               to keep your clients motivated so that there is minimal risk of quitters. Repeat after us:               commit and stick with it!

Commit to regular workout sessions.

Few things feel as good as the security of accepting payments ahead of sessions. Clients               can secure their preferred slot with automatic payments processed 48 hours in advance.               This helps you avoid the tedious follow-up for fee collection and saves time on paperwork.

Get payments ahead of sessions.

Capture more clients with NeetoCal's simple online booking system for photographers.

Photography Booking Software.

Photography booking software

Ready to simplify your photography booking process?

Focus on your craft while NeetoCal handles your bookings. Share your booking page link               so clients can easily schedule and pay for sessions online. With automatic confirmations               and reminders, you'll spend less time on admin and more time capturing moments.

Highlight your best shots.

Embed NeetoCal on your website and social media profiles. Add a 'Book Now' button to guide               clients to your booking page. Visitors can view your portfolio and book sessions instantly,               with Instagram posts streamed on your booking page for extra encouragement.

Booking from your website and social media.

Make your booking page as unique as your photography. With NeetoCal, you can customize               your page to reflect your brand's style, showcase your best work, and provide a seamless               booking experience for clients. Tailor your availability, services, and pricing to meet               your business needs.

Reflect your brand in your booking page.

NeetoCal streamlines the booking process, allowing clients to schedule sessions directly               from your website or social media profiles. 

Effortless client booking

Enhance your booking page by adding your portfolio link. Potential clients can view your               best work and get inspired to book a session with you.

Add your portfolio details

Connect your NeetoCal calendar with Google Meet or Zoom to reach clients where they're               most comfortable. Discuss their requirements easily.

Customize your booking page to reflect your unique style and brand. Tailor every detail,               from colors to service offerings, ensuring a professional and cohesive look.

Customize booking page

Reduce no-shows and keep your schedule on track with automated email and SMS reminders.               Clients will receive timely notifications about their appointments.

Never miss a session

Accept payments securely online. Clients can easily pay for sessions at the time of               booking, providing a seamless and professional payment experience.

Accept payments securely

With NeetoCal, clients can easily book sessions online from your website or social media.               They can view your availability and book instantly, freeing you to focus on capturing their               special moments.

Book your session easily.

During slot booking, gather important details about their preferences and requirements.               This helps you prepare for each session, ensuring you capture exactly what they envision.

Know your clients' needs.

Quickly share meeting links, get notifications for new, cancelled and rescheduled meetings,     and view your upcoming schedule on the-go.

NeetoCal

NeetoCal is a meeting scheduling platform that makes booking appointments & meetings simple.       Take control of your schedule and efficiently manage your calendar.

NeetoCal Videos

Therapy Scheduling Software

Buffer time

Rescheduling and Cancellation

Availability Override

Tips for handling different schedule each week

NeetoCal Zapier Integration

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scheduling process?

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