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Customer Success Stories

Reimagining Headstrong Pro’s scheduling journey

Headstrong Counselling is a Community Interest Company and a mental health counselling         service provider in London. They provide remote therapy sessions to people experiencing mild to moderate         health challenges.

Before using NeetoCal into their operations, Headstrong Pro faced several challenges.         Managing the diverse schedules and preferences of over 70 counsellors was a daunting task, leading to         scheduling conflicts and inefficiencies. Coordinating different video conferencing platforms caused         communication breakdowns. Manual payment splitting added administrative burdens and compensation delays.         Without a system for recurring meetings, clients faced inconvenience in scheduling multiple sessions,         leading to potential loss of business.

Challenge

NeetoCal has many features that resolved Headstrong Pro's challenges. It helped counsellors         with flexible scheduling options, improved communication via streamlined video conferencing support, and         automated payment splitting for prompt compensation. Additionally, NeetoCal's recurring meeting feature         enhanced client convenience, fostering business growth and satisfaction.

Headstrong Pro has 70+ counsellors on its platform. Headstrong Pro uses NeetoCal to             allow their counsellors to have the flexibility of working as per their schedule. It means all the             counsellors are free to pick the schedule that works best for them. Some counsellors work on Mondays,             Thursdays, and Fridays, and some work only on Tuesdays. What time you work is also 100% controlled by them.

Flexible Scheduling

Some people prefer Zoom, and some prefer Google Meet. Headstrong Pro allows to pick the video               conferencing software of their choice. NeetoCal supports Zoom, Google Meet, and much more. It               means counselors don't need to leave the tool they are used to working with.

Customized  Video Conferencing

Headstrong Pro uses the payment splitting feature of NeetoCal. With this feature, the payment               made by the client is automatically split between Headstrong Pro(the company) and the counselors               (the service provider). It means no one needs to wait till the end of the month to tally the number               and then to make the payment. It reduces the hassle for Headstrong Pro, and the counselors are paid               when the therapy session ends.

Streamlined Payment Processing

With the recurring payment feature of NeetoCal, Headstrong has experienced an uptick in the number               of clients choosing to have more sessions. Clients have complete flexibility in how many more sessions               they want. The best part is that the client is not charged for all future meetings at the time of the               booking. The client's card is charged a few days before the actual meeting.

Enhancing Client Engagement

Solution

“Our mental health company has greatly benefited from the intuitive design and seamless         functionality of the NeetoCal scheduling platform, making appointment management hassle-free for both         therapists and clients. Particularly useful are the integrations which streamline our workflow and enhance         our ability to deliver effective, timely counselling services”

Testimonial

After using NeetoCal, Headstrong Pro experienced significant improvements in streamlining         their business operations. Integration with video conferencing tools improved communication, while         automated payment splitting eased administrative burdens, ensuring timely compensation. NeetoCal's         recurring meeting feature enhanced client flexibility, driving retention and business growth. NeetoCal         made Headstrong Pro's ways of doing things better, helping things run more smoothly and improving outcomes for clients.

Result

Ready to simplify your meeting scheduling process? 

Payment feature in NeetoCal allows you to collect payments for your sessions or       appointments by integrating your Stripe account with NeetoCal. By accepting payments ahead of       the session, NeetoCal helps mitigate the risk of no-shows. Clients are more likely to honor       their commitments when they have already made a payment. It saves time and effort in following       up with payment requests and increases the overall efficiency of your business.       

Accept Payment Using Stripe

Auto Detect Timezone feature in NeetoCal simplifies the scheduling process by automatically       adjusting the displayed time based on participants' detected timezones. It eliminates confusion,       prevents scheduling errors, and ensures that everyone can view the scheduled time accurately       in their local timezone.

Auto Detect Timezone

Buffer time in NeetoCal provides you flexibility and control to add extra time before and after       your meetings. It helps you manage your schedule more effectively, reduces stress, and allows       for better preparation and follow-up. By incorporating buffer time into your appointments, you       can ensure a more balanced and productive day.

Buffer Time

Cancellation and Rescheduling feature in NeetoCal allows you to customize the rules and       permissions for canceling or rescheduling meetings. It provides flexibility and control over       managing meeting changes and ensures that the scheduling process remains efficient. 

Cancellation And Rescheduling

Custom Availability feature in NeetoCal provides you with the flexibility to set your preferred       working hours and availability for scheduling appointments or meetings. It ensures that the booking       system aligns with your specific availability, improves efficiency, and reduces scheduling       conflicts. It also includes the Availability Override functionality, which provides even more       flexibility in managing your schedule. 

Custom Availability

Custom fields feature in NeetoCal allows you to ask specific questions to participants when       they book a meeting with you. It helps gather relevant information or preferences in advance,       enabling you to prepare for the meeting more effectively. 

Custom Fields

Customized Meeting Link in NeetoCal allows you to create personalized and unique scheduling       links for your meetings or appointments. Instead of using a generic link, you can customize the       link associated with each event or recipient. Choose a specific name or identifier for each       meeting link, such as your name, the event type, or the recipient's name, making it more       convenient and memorable for them to schedule a meeting with you. 

Customized Meeting Link

Email Notification feature in NeetoCal ensures that all participants involved in a scheduled       event receive automated email notifications containing event details and reminders. It helps       to keep everyone informed and reduces the chances of missed meetings. 

Email Notification

NeetoCal allows you to integrate your booking page seamlessly into your website or other       online platforms. Instead of redirecting your clients to a separate scheduling page, you can       embed the booking page directly within your website, making it convenient for your clients to       book appointments without leaving your site.

Embed Booking Page

NeetoCal's Google calendar integration simplifies the scheduling process by seamlessly       connecting NeetoCal with your existing Google calendar. It provides a unified view of all       appointments and events, avoids scheduling conflicts, and ensures that you stay on top of your       schedules with automated reminders and real-time updates.

Google Calendar Integration

Through Google Sign In, NeetoCal offers a seamless and secure login experience for users. It       eliminates the hassle of creating and managing separate login credentials and provides the added       benefits of Google's robust security measures. Whether for individual users or organizations,       the Google Sign In feature enhances convenience, trust, and account security within NeetoCal.

Google Sign In

Meeting Reminder feature in NeetoCal helps to reduce no-shows and ensures that participants are       well-prepared for their scheduled meetings. It automatically sends reminders to participants       before the meeting to remind them of the upcoming event.

Meeting Reminder

NeetoCal mobile app empowers you to stay connected and organized, providing seamless access       your schedules and enabling you to manage meetings and appointments conveniently from your       mobile devices. Whether you're on the go or working remotely, the mobile app ensures that you       have full control over your schedule and can effectively collaborate with others.

Mobile Apps

NeetoCal offers multiple meeting types that allow you to create different meetings        based on your specific requirements. This feature provides flexibility in scheduling       one-on-one meeting, round robin and multi host meeting.

Multiple Meeting Type

Split Payment feature in NeetoCal simplifies sharing payments when you have a team or       multiple providers. You can set custom rules to divide payments based on percentages or fixed       amounts. When clients book appointments, the system automatically splits the payment and sends       everyone their share. It's an easy way to manage shared revenue among your team or providers.

Split Payment

Personalized Branding feature in NeetoCal allows you to add your logo, creating a consistent       and professional branding experience for your clients and participants. While the customization       options are limited to the logo itself, it still offers a valuable opportunity to showcase your       brand identity and make a lasting impression.

Personalized Branding

Clients can schedule recurring meetings, such as weekly guitar lessons or therapy sessions. If       your client wants to pre-book sessions for the next six weeks, NeetoCal reserves the time slots       on the same day and time for the next six weeks. In cases where the host is not available, the       client can change the time or day for that particular week. For paid meetings, the client's card       isn't charged until 48 hours before each meeting, giving clients the flexibility to cancel anytime.       Recurring meetings are a secure and convenient way for clients to pre-book regular meetings without       immediate charges.

Recurring meeting

Round Robin Scheduling allows fair distribution and rotation of appointments or meetings       among a group of participants. It ensures that each participant gets an equal opportunity to       engage with others by rotating through the available time slots.

Round Robin Scheduling

NeetoCal booking page is designed to simplify the process of scheduling appointments or       meetings for both host and participants. The booking page offers a user-friendly interface and       streamlined steps to make the booking experience hassle-free. It allows clients to find       suitable time slots without needing back-and-forth communication or manual coordination.

Simple scheduling

By implementing SSL encryption, NeetoCal prioritizes the security and privacy of user data. It       ensures that all communication between users and the platform is encrypted, protecting sensitive       information from unauthorized access or interception. This feature plays a crucial role in       maintaining a secure environment for scheduling meetings and safeguarding user privacy.

SSL Encryption

Email verification using OTP (One-Time Password) feature of NeetoCal adds an extra layer of security to user       authentication by requiring users to enter a unique OTP sent to       their email address. This feature adds an extra layer of authentication, deterring potential       threats and providing users with peace of mind while using the platform.

Verify Via OTP

Connect your calendar and share your meeting link to get started.

Simple Setup

Assign meetings evenly among team members.

Round Robin Scheduling

Sync with your Google Calendar to prevent conflicts with pre-scheduled meetings.

Google Calendar Integration

Allow customers to book in advance the future meetings.

Recurring Meeting

Add padding before or after meetings to allow breaks.

Set your availability to meet your working style. With a few clicks change your availability.

Manage Availability

Automatically detect time zones and convert meeting times accordingly to avoid confusion.

Auto Detect Timezone

Configure who can cancel and reschedule meetings and when. 

Cancellation And Rescheduling

Collect payment when a session is booked. NeetoCal doesn't charge any payment processing fee.

Accept Online Payment

Keep your clients informed about upcoming meetings by sending automated emails containing       the meeting details.

Email Notification

Set meeting reminders to the clients to reduce no-shows.

Add custom fields to the booking form to get the necessary information for your meetings.

Personalize the booking page with your logo and color to match your brand identity.

Embed the booking page on your website or other platforms

Automatically split payment between the service provider and the platform.

Create different meetings with different durations and different settings.

Multiple Meeting Type

Build meeting links to reflect the type of meeting. It can based on the meeting type, location or your customer.

Customized Meeting Link

Access your meeting information and join meetings using NeetoCal mobile app for iOS and       Android.

Google sign-in means you have one less password to remember.

NeetoCal send an OTP every time you login. This enhances the security of the application.

SSL encryption ensures secure and private communication, protecting sensitive information       from unauthorized access.

NeetoCal Features

Ready to simplify your meeting scheduling process?

The chiropractor industry focuses on the diagnosis and treatment of neuromuscular disorders, primarily through manual adjustment         and manipulation of the spine. Chiropractors aim to reduce pain and improve the functionality of patients, promoting overall         health and well-being. The industry has seen growth due to increased awareness of alternative treatments and a growing emphasis         on holistic health care. Chiropractic care often emphasizes the body's ability to heal itself without medication or surgery. It         is a comprehensive approach to healthcare that considers lifestyle factors, exercise, and nutrition in addition to spinal adjustments.

Efficient scheduling software designed for chiropractic practices, ensuring seamless appointment management.

Chiropractor Scheduling Software

Allow patients to book appointments at any time, ensuring your chiropractic practice is always accessible. Just like an aligned           spine supports your entire body, 24/7 appointment booking keeps your practice upright and functioning smoothly.

Accept appointments 24/7

Enable online payments ahead of appointments, eliminating the need for additional payment platforms or manual invoicing. Just           like ensuring proper spinal alignment, secure online payments keep your financial flow straight and hassle-free.

Accept payments ahead of appointments

Minimize no-shows by sending automated reminders to patients, including links for easy rescheduling or cancellation. Like           maintaining regular chiropractic adjustments, automated notifications ensure a steady flow of appointments and reduce missed visits.

Avoid no-shows with automated notifications

Allow patients to reschedule or cancel appointments online with ease. Define your deadlines for changes and ensure your schedule           remains flexible and up-to-date, much like the adaptability required in chiropractic care for different patient needs.

Flexible rescheduling options

Share your appointment booking link, receive notifications for new, canceled, and rescheduled appointments, and access your           upcoming schedule on-the-go. Keep your practice aligned with instant updates, just as you would keep a spine aligned with timely adjustments.

Get instant updates across any device with NeetoCal

Display your availability online and accept appointments anytime. Patients can book visits without needing to               contact your office directly.

Reduce no-shows with personalized reminders. Include links for rescheduling or cancellation, providing extra convenience               for patients.

Set up automatic reminders

Expand your practice by adding multiple chiropractors and staff. Empower them to manage their own schedules and improve overall efficiency.

Team Onboarding Made Easy

Take chiropractic appointments online and let patients manage their bookings. They can select a date and time that suits               everyone directly through your Booking Page.

Customize your Booking Page

Activate payment integration to take payment ahead of appointments. Ensure a hassle-free and convenient payment experience for patients.

Secure online payments

Gather essential patient information like medical history, current issues, and treatment preferences through digital intake               forms when booking.

Digital intake forms

The NeetoCal team is ready to assist with any questions and optimize your account. Reach out to our team anytime for               seamless support.

Receive around-the-clock support

Facilitate regular check-ups and treatments for patients with recurring appointments. Enhance patient retention and continuity of care.

Setup Recurring Appointments

Integrate with popular calendars to streamline your schedule and avoid double bookings. Ensure smooth operations and maximize productivity.

Sync with your calendar

The dental industry is focused on maintaining and improving oral health through preventive care,         diagnostics, and various treatments. This sector is characterized by rapid advancements in         technology and innovative treatment techniques, such as digital imaging and laser dentistry.         Emphasizing patient comfort and improved outcomes, these advancements are revolutionizing         dental care. Dental professionals are continually adopting new methods to enhance the quality         of care, ensuring healthier smiles and better overall oral health for patients. Increased         public awareness about the importance of oral health and regular dental check-ups is also         contributing to the industry's growth and evolution.

Real-time dental appointment scheduling software that books directly into your daily schedule

Dental Appointment Scheduling Software

Dental Appointment Software

Appointment-setting shouldn't feel like pulling teeth.          Patients can book appointments anytime, ensuring your dental practice is always accessible.

Online payments are like flossing: essential. Accept payments ahead of time and         avoid the hassle of managing cash flow.

Accept payments ahead of appointment

No-one likes cavities, and no-one likes no-shows. Send automated reminders to patients and minimize           missed appointments.

Avoid no-shows with automated reminders

Define your deadlines for last-minute changes, and we’ll ensure your schedule isn’t affected.           We’ll keep track of canceled and rescheduled slots and re-open them accordingly so patients            can easily book online.

Rescheduling and cancellation

Effortlessly share your appointment booking link, receive notifications for new, canceled,           and rescheduled appointments, and access your upcoming schedule on the go.

Display your availability online and accept appointments anytime. Patients can reserve               time in your calendar without needing to contact you.

Reduce no-shows with personalized reminders. Include links to reschedule or cancel for extra convenience.

Quickly onboard your entire team to NeetoCal, streamlining operations and improving efficiency.

Personalize your booking page to reflect your brand, making it easy for patients to book services that meet their dental needs.

Secure bookings with online prepayments, reducing no-shows and ensuring a steady cash flow for your practice.

Gather essential patient information like their health objectives, current issues, history, etc. through intake forms when booking, ensuring personalized and effective care.

Digital consultation forms

The NeetoCal team will answer your questions and optimize your account. Contact our team anytime for seamless support.

Facilitate regular check-ups for patients with recurring appointments, enhancing patient retention and continuity of care.

Integrate with popular calendars to streamline your schedule and avoid double bookings, ensuring smooth operations.

The home repair industry is a vital sector dedicated to maintaining and enhancing residential properties. It encompasses a wide range of services, including plumbing,         electrical work, carpentry, and HVAC maintenance, among others. Home repair professionals specialize in addressing issues ranging from minor repairs to major renovations,         ensuring the safety, functionality, and aesthetic appeal of homes. With a focus on quality craftsmanship and customer satisfaction, this industry plays a crucial role in         preserving the value and comfort of residential spaces. As homeowners prioritize property upkeep and renovations, the demand for skilled home repair services continues to         grow, driving innovation and excellence within the industry.

Efficient home repair scheduling software for seamless appointment management.

Home Repair Scheduling Software

Booking home repair appointments should be as smooth as fixing a leaky faucet. Homeowners can easily schedule their repair services online, ensuring a seamless experience           for both them and your repair staff.

Effortless appointment scheduling

Ensure financial transactions are as smooth as repairing a broken circuit. Offer homeowners the convenience of paying online, maintaining a secure and hassle-free payment process.

Accept payments before appointments

Optimize your repair team's workload with round-robin scheduling. Distribute appointments evenly among your technicians, ensuring fair allocation of tasks and maximizing           efficiency in your repair operations.

Efficient round-robin scheduling

Adapt to changes seamlessly, like a skilled handyman adjusting their technique. Enable homeowners to reschedule or cancel appointments easily online, maintaining flexibility           in your repair schedule.

Access your repair schedule anytime, anywhere with our mobile app. Receive instant notifications for new bookings, cancellations, and rescheduled appointments, ensuring           you're always on the loop.

Display your repair availability online and accept appointments anytime. Homeowners can reserve time for their repair services in your calendar without needing to contact you.

Make it simple for homeowners to pay before their appointments, ensuring a smooth repair experience from booking to payment.

Dynamically assign repair appointments among your team members with round-robin scheduling. Equitably distribute tasks to ensure balanced workloads and optimize your               team's efficiency.

Set up round-robin scheduling

Quickly onboard your repair team to NeetoCal, streamlining operations and improving efficiency. Empower your technicians to manage their own schedules, enhancing               collaboration and customer service.

Personalize your booking page to reflect your repair brand, making it easy for homeowners to book services that match their maintenance needs. Showcase your repair               specialties and create a memorable booking experience.

Gather essential homeowner information like their repair requirements, preferred time slots, and contact details through intake forms when booking, ensuring               personalized and effective repair services.

The NeetoCal team will answer your questions and optimize your repair account. Contact our team anytime for seamless support, ensuring your repair operations run smoothly.

Facilitate regular maintenance for homeowners with recurring repair appointments, enhancing customer satisfaction and continuity of service. Keep homes in top               condition with automated recurring bookings.

Integrate with popular calendars to streamline your repair schedule and avoid double bookings, ensuring smooth operations and maximizing your team's productivity.

Personal training is a dynamic profession focused on helping individuals achieve their fitness goals through personalized exercise routines and coaching. Whether         it's weight loss, muscle gain, or overall fitness improvement, personal trainers provide tailored workouts and guidance to meet each client's specific needs. The         personal training industry emphasizes accountability, motivation, and progress tracking to ensure clients stay committed and achieve results. With the rise of         health consciousness and the popularity of individualized fitness programs, personal training has become increasingly vital in promoting physical well-being and         lifestyle improvements.

Efficient personal training scheduling software for seamless appointment management.

Personal Training Scheduling Software

Booking personal training sessions should be as effortless as a smooth workout routine. Clients can easily schedule their sessions online, ensuring a seamless           experience for both them and your training staff.

Streamlined appointment scheduling

Ensure financial transactions are as smooth as a well-executed exercise. Offer clients the convenience of paying online, maintaining a secure and hassle-free           payment process.

Accept payments before sessions

Reduce missed sessions by sending gentle reminders, guiding clients to their fitness goals. Keep them informed and engaged with timely notifications about their           training sessions.

Minimize no-shows with reminders

Adapt to changes seamlessly, like adjusting workout intensity. Enable clients to reschedule or cancel sessions easily online, maintaining flexibility in your           training schedule.

Access your training schedule anytime, anywhere with our mobile app. Receive instant notifications for new bookings, cancellations, and rescheduled sessions,           ensuring you're always in the loop.

Display your availability online and accept bookings anytime. Clients can reserve slots for their personal training sessions in your calendar without               needing to contact you.

Make it simple for your clients to pay before their sessions, ensuring a smooth training experience from booking to payment.

Reduce no-shows with personalized reminders. Include links to reschedule or cancel sessions online for extra convenience, ensuring your training schedule               stays on track.

Quickly onboard your entire training team to NeetoCal, streamlining operations and improving efficiency. Empower your trainers to manage their own               schedules, enhancing collaboration and client experience.

Personalize your booking page to reflect your training brand, making it easy for clients to book sessions that match their fitness goals. Showcase your               training specialties and create a memorable booking experience.

Gather essential client information like fitness goals, health conditions, and preferences through intake forms when booking, ensuring personalized               and effective training sessions.

The NeetoCal team will answer your questions and optimize your training account. Contact our team anytime for seamless support, ensuring your training               operations run smoothly.

Facilitate regular training sessions for clients with recurring bookings, enhancing progress tracking and continuity of fitness routines. Keep your clients               motivated and accountable with automated recurring appointments.

Setup Recurring Sessions

Integrate with popular calendars to streamline your training schedule and avoid double bookings, ensuring smooth operations and maximizing your team's productivity.

The salon industry thrives on creativity, style, and personalized experiences. It's a cornerstone of the         beauty and wellness sector, catering to a diverse clientele seeking everything from haircuts to skincare         treatments. With an extensive range of services and trends continually emerging, salons serve as hubs of         innovation and self-expression. Salons play a crucial role in promoting self-care and confidence, fostering         a sense of well-being among customers. With a commitment to excellence and client satisfaction, salons         continue to shape and define contemporary beauty standards.

Efficient salon scheduling software for seamless appointment management.

Free Salon Booking System

Salon Scheduling Software

Booking appointments should be as smooth as styling hair. Clients can easily schedule their visits           online, ensuring a seamless experience for both them and your salon staff.

Ensure financial transactions are as smooth as a salon treatment. Offer clients the convenience of           paying online, maintaining a secure and hassle-free payment process.

Reduce missed appointments by sending gentle reminders, guiding clients to your salon door.           Keep them informed and engaged with timely notifications about their visits.

Adapt to changes seamlessly, like a stylist adjusting their technique. Enable clients to reschedule           or cancel appointments easily online, maintaining flexibility in your salon's schedule.

Quickly share meeting links, get notifications for new, cancelled and rescheduled meetings,     and view your upcoming schedule on the-go.

NeetoCal

NeetoCal is a meeting scheduling platform that makes booking appointments & meetings simple.       Take control of your schedule and efficiently manage your calendar.

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